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1. Introduction
The services of the Ministry of Labor and Social Protection of the population,”The registration of labor contract notifications and delivering that information to the employer” and “Receiving the information about labor contract notifications by the employees” was placed in ”e-Government”(www.e-gov.az) portal in July 01,2014. Thus, the following became possible: information input for the signing the contract between representative person of the company and employees, and reviewing the information by employees with Asan Imza mobile digital signature.This instruction describes how to use Asan İmza mobile digital signature in process of appointment of authorized persons and labor contracts registration.
2. The Process of appointment by the leading person to an authorized person who is carrying out the registration of notifications for labor contract with Asan Imza
The Process of appointment by the leading person to an authorized person who is carrying out the registration of notifications for labor contract is described in this section step by step.
2.1. Leading person enters into a portal “e-Government” (www.e-gov.az) (рic.1).
2.2. Leading person carries out an entrance by Asan İmza (Pic. 2).
2.3. “Mobile number” and “User ID” are introduced during login process with Asan İmza (Pic. 3).
2.4. “Verification code”, sent by the system to the phone is compared with the code in the portal (Pic.4), and in case of their coincidence, process is confirmed by PIN1.
2.5. From top of the portal, organization must be chosen for giving role to authorized person.
2.6. At the next step choose “e-Services” (Pic.6), and in the section «Əmək və Əhalinin Sosial Müdafiəsi Nazirliyi» choose “Əmək müqaviləsi bildirişlərinin qeydiyyata alınmasıvə bu barədə işəgötürənə məlumatın verilməsi” (Рiс.7).
2.7. First of all in the opened window “Əmək müqaviləsini bağlamaq səlahiyyəti olan şəxslər” the leading person authorizes himself (Pic.8). The leading person with such power can register notifications by himself if it is necessary. Otherwise the following step must be executed.
2.8. “Əmək müqaviləsi bildirişlərinin daxil edilməsi üçün səlahiyyətlərin verilməsi” service started in the window(Pic. 9).
Note: The leading person carries out the process of registration of the representative just once. There is no need to repeat this procedure until the authorized person won’t be changed.
2.9. In an opened window indicate information about person (phone number, FIN code) who will be authorized, whether power of attorney could be given for termless or for any term(Рiс.10).
3.The Process of registration of labor contract notifications by the authorized person with Asan Imza
3.1. This section describes sequence of actions which carries out the authorized person for registration of labor contract notifications with Asan Imza.
3.2. At first, the authorized person enters to the portal with Asan İmza (procedures are described in steps 2.1. -2.5. ), then chooses representative of existing company and selects service “Əmək müqaviləsinin bağlanılması ilə bağlı Əmək Müqaviləsi Bildirişinin daxil edilməsi ” (Рiс.11).
3.3. In opened window the authorized person enters information about workers and signs notices on the basis of rules entered by the Ministry of Labor and Social Protection of the Population.
3.4. Authorized person enters to the section “Labor contract notices register” to verify entered data and sign an unsigned notices with Asan İmza (Рiс.12).
3.5. In opened window authorized person choses the notice which needs to be signed, and clicks to button “Sign notice” (Рiс.13).
3.6. “Verification code” which is sent by the system to the phone is compares with the code in the portal (Pic. 14), and in case of their coincidence, process is confirmed by PIN2.
3.7. After PIN2 entered the system reports about successful signing process of notifications (Рiс.15).
3.8. After the signing, changed status of the notification and date of the signature are displayed in register (Рiс.16).
3.9. The authorized person also has opportunity to print and load the signed file in ADOC and PDF formats (Рiс. 17, 18).
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As you know, Asan İmza (Mobile ID) is a SIM-card for mobile phones, which contains electronic certificates functioning in a way similar to identity cards. Asan İmza (Mobile ID) enables you to prove your identity and endorse documents by digital signature.
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